Create a purchase order

Overview

This page covers creating a single purchase order. You create the order first, then add the articles and volumes to it (see Add articles to a purchase order). If you have many orders to create, use the bulk upload instead (see Bulk upload purchase orders).

Before you start

• The company placing the order exists.
• The supplier exists as a supplier record.
• You know the order number and order date, and, if you use them, the destination plant.

🟢 Why this matters. The order is the first record in the EUDR chain for these goods. Getting the supplier and company right here is what lets kolum build the correct risk assessment once you add articles.

Step by step

1. Open the create form. Go to Purchase Orders and select Create Purchase Order. The Create New Order panel opens.

2. Fill in the order details.

• Order Number: your reference for the order.
• Company: the company placing the order.
• Destination Plant (optional): where the goods are delivered.
• Supplier: the supplier supplying the goods.
• Order Date: the date the order was placed. 3. Create the order. Select Create Order. The order appears in the Purchase Orders list, with no articles yet.

Field reference

After you create the order

Open the order and add its articles and volumes. Only once EUDR-relevant articles are on the order does its risk assessment begin. See Add articles to a purchase order.

Tips

• Use your own order numbers so orders reconcile with your purchasing system.
• Create the supplier and articles first, so they are available to select here and when you add articles.

Troubleshooting

• The supplier or company is not in the list. Create it first in Master Data, then return to the order.

ℹ️ Regulatory context. The order records an intended purchase of goods that may be placed on the EU market. Under the EUDR, that placement requires completed due diligence, which starts from this order. See the consolidated EUDR text.

Common Questions