Bulk upload purchase orders

Overview

When you need to create several purchase orders at once, use Upload Orders instead of the Create form.

Before you start

• The companies and suppliers referenced by the orders exist in Master Data.

Step by step

1. Go to Purchase Orders and select Upload Orders.
2. Download the template.
3. Fill in one order per row with the order-level details: order number, company, destination plant, supplier, and order date.
4. Upload the completed file and review the preview.
5. Confirm to import. The new orders appear in the Purchase Orders list.

ℹ️ The upload creates the orders themselves. Articles and volumes are added to each order afterwards, from the order detail. See Add articles to a purchase order.

Tips

• Prepare companies and suppliers first, so the references in your file resolve to existing records.
• Use the exact template downloaded from this screen, since its columns must match what kolum expects.

Troubleshooting

• A row failed to import. The usual cause is a company or supplier reference that does not match an existing record, or a missing required field.

ℹ️ Regulatory context. However orders are created, their EUDR-relevant articles still require full due diligence before the goods are placed on the EU market. See the consolidated EUDR text.

Common Questions