Add a DDS manually

Overview

Most statements are created from the risk assessment workflow, but you can also record one by hand with Add DDS manually. Use this when a statement exists outside the normal in-app flow and you need it represented in kolum.

🟢 Why this matters. Keeping every statement in one place, including those created elsewhere, gives you a complete and auditable record of your due diligence. See the consolidated EUDR text.

Before you start

• Have the statement's details: reference, covered article, supplier, volume, and validity.

Step by step

1. Go to Due Diligence Statements and select Add DDS manually.
2. Enter the statement's details.
3. Save. It appears in the Due Diligence Statements list.

When to use this

• Recording a statement produced outside kolum.
• Capturing a historic statement so your records are complete. For statements received from an upstream operator, use Upload Upstream Operator Docs instead (see Received DDS and upstream operator documents).

Tips

• Enter the correct validity and volume, so the statement's limits are tracked like any other.

Troubleshooting

• The statement is missing links to orders or imports. A manually added statement is only as connected as the details you enter. Add the relevant references where the form allows.

ℹ️ Regulatory context. However a statement is recorded, it must reflect genuine, completed due diligence for the goods it covers. See the consolidated EUDR text.

Common Questions