kolum
Log in
The Imports upload template changed on September 4, 2026. Older versions of the template are no longer accepted, please download the new one:Download the new Imports template
EUDR · EU Companies · Risk Assessment

Step 3 — Submit the Due Diligence Statement

Overview

Step 3 files the Due Diligence Statement (DDS). It becomes available once the overall risk for the pair is negligible or low. Submitting it is what lets the goods be placed on the EU market.

🟢 Why this matters. A Due Diligence Statement is the formal declaration the EUDR requires before a relevant product is placed on, or exported from, the EU market. It is filed through the EU system (TRACES), which issues a reference number. See the consolidated EUDR text.

Before you start

  • Every risk criterion for the pair is at low (see Step 2).
  • The buyer company has its TRACES credentials set (see Set up EUDR for a company).

Step by step

  1. Open the pair and go to Step 3 — Submit DDS. You can also use Submit DDS directly on a low-risk row in the Risk Assessment list.
  2. Review the supplier and article data the statement will be based on.
  3. Select Submit DDS. kolum files the statement to TRACES using the company's credentials and receives a DDS reference number.

What happens next

  • The pair moves to DDS Submitted, and the DDS reference shows on the pair, on the triggering purchase order(s), and in the Due Diligence Statements section.
  • The reference is valid for a set period and can cover several purchase orders up to the declared volume. How that works is covered in Due Diligence Statements.

Tips

  • Confirm the volume is correct before submitting, since the statement covers a declared volume that later orders draw against.
  • Make sure TRACES credentials are in place well before you need to submit, so filing is never blocked at the last step.

Troubleshooting

  • Submit DDS is disabled. Either a criterion is still above low, or the company is missing TRACES credentials.
  • Submission failed. Check the company's TRACES username and API key on its EUDR tab.

ℹ️ Regulatory context. Filing the statement is the point at which your completed due diligence is declared to the authorities, and is a precondition for placing the product on the market. See the consolidated EUDR text.

Common Questions

Related pages

Step 2 — Conduct the assessment analysisDue Diligence StatementsSet up EUDR for a company