Inviting your suppliers in kolum is necessary to enable them to view your requests and provide emissions data for the articles you have assigned to them. This ensures you receive the required data to complete your reporting while keeping your supplier connections active and visible within your supply chain. You can invite suppliers in kolum in three different ways depending on your workflow.

Where you see the invitation state

The kolum Account Status column on the Suppliers page tells you whether a supplier's contact person has accepted the invitation and created a dedicated supplier account. The status and the matching action sit in the same cell:

Not invited: no invitation has been sent yet. The cell shows the status followed by Invite.
Pending: the invitation is out but has not been accepted. The cell offers Send reminder and Revoke.
Invitation revoked or Invitation declined: use Reinvite to start again.
Active: the supplier has a kolum account and can provide emission data.

An info icon next to the column header explains the status. You can also filter the list by kolum Account Status.

How to Invite Suppliers

Invite a Single Supplier, or remind a supplier who has not accepted yet
- Go to the Suppliers page in the sidebar.
- Locate the supplier you wish to invite in the list.
- Click Invite next to a supplier that is Not invited. The invitation will be sent to the default contact person for that supplier and the status changes to Pending.
- For a Pending supplier, click Send reminder to prompt the same contact person again. You can send one reminder per 24 hours: after you send one, the button stays visible next to Revoke but is disabled until the 24 hours have passed, also after a page reload. The info icon next to Revoke explains this.
- Use Revoke to withdraw a pending invitation, and Reinvite to send a new invitation to a supplier whose invitation was revoked or declined.

Invite All Suppliers in Bulk
- Navigate to the Suppliers page in the sidebar.
- Click the Invite All button at the top of the page.
- This will automatically send invitations to:
  - All new suppliers that have been added but not yet invited.
  - All suppliers who have not accepted previous invitations.
- Use this option to ensure all pending suppliers are invited or reminded without manually clicking each entry.
Invite Additional Contact Persons for a Supplier
- Go to the Suppliers page in the sidebar.
- Click the supplier's name to open the supplier details page.
- Scroll to the Contact Persons section on the right.
- Here you can:
  - Add additional contact persons for the supplier if needed.
  - Click the message icon next to a contact person's name to send an invitation specifically to that person.

Only the default contact person will receive the invitation when you use the general invite buttons. If you wish to invite additional contact persons, you must invite them manually using the message icon.
Ensure the contact person's email address uses the supplier's domain for security.
Wait 24 hours before re-sending an invitation to the same contact person.

Important to Note

Once invited, suppliers will receive an email invitation to join kolum.
Invited suppliers can create their kolum account, access your connection request, and complete or edit supplier details. Once they have done so, their kolum Account Status shows Active.
After logging in, suppliers can provide emissions data for articles you have assigned to them, ensuring seamless data collection for your reporting.

What's new

The Suppliers overview now shows a kolum Account Status for every supplier (Not invited, Pending, Invitation revoked, Invitation declined, Active) with the fitting action next to it. Pending suppliers can be reminded with Send reminder once every 24 hours, and the Invite, Reinvite, Revoke, and Send reminder buttons share one neutral style.