Suppliers Management

The suppliers management page in kolum is your central workspace to add, view, monitor, and maintain all suppliers connected to your organization. This ensures your supply chain data is organized and actionable while keeping control over who shares data with you. Here, you can:

• Add and onboard suppliers individually or in bulk.
• Invite suppliers, and remind those who have not yet accepted, so they join kolum and share the necessary emission data.
• Track each supplier's kolum Account Status to see whether their contact person has created a supplier account.
• Monitor the CBAM Emission Data Status per reporting timeframe to identify where actual emission data is still missing.
• Edit or remove suppliers when needed to keep your records up to date.

Using the Supplier Table

The supplier table helps you quickly find and manage suppliers with the following columns:

• Identifier (internal supplier code for your records)
• Name
• City and Country
• kolum Account Status: whether the supplier's contact person has accepted the invitation to kolum and created a dedicated supplier account. The info icon next to the header explains the status. Possible values are Not invited, Pending, Invitation revoked, Invitation declined, and Active. The action for the supplier sits in the same cell (see Inviting suppliers below).
• CBAM Emission Data Status: one colour-coded bubble per reporting timeframe in which you have imports from this supplier (see below). This column and its per-row Request Update action only appear when both CBAM feature flags are enabled for your account; otherwise the column is not shown and the remaining columns take its place.

Use the filters to sort or search by supplier name, kolum Account Status, or CBAM Emission Data Status for efficient updates or monitoring. The kolum Account Status filter offers the five statuses above; the CBAM Emission Data Status filter offers Complete, Partial, Missing, and No relevant imports, where the first three match suppliers with at least one reporting timeframe in that status.

CBAM Emission Data Status per reporting timeframe

Instead of one overall tag, the CBAM Emission Data Status cell shows a bubble for every reporting timeframe that has imports from the supplier, in chronological order and labelled with the timeframe's short name (for example Q1 25). Only timeframes that have already started are shown, so a future quarter or a definitive year that has not fully finished never appears, and a timeframe without imports renders no bubble at all.

• Green means you have actual emission data for all relevant goods in that timeframe.
• Amber means you only have actual data for some goods, so defaults are used for the rest.
• Red means the supplier has not sent any actual emission data for that timeframe yet.
• A single grey No relevant imports bubble means there are no imports from this supplier in any started timeframe, so there is nothing to request; the Request Update action is disabled for that supplier.

Hover a bubble to see the full timeframe and its status (for example "Q1 2025: emission data is complete"), and use the (i) icon next to the bubbles for the legend. As soon as you add an import into a timeframe that previously had none for that supplier, its bubble appears on the next load. The same per-timeframe view is shown on the CBAM card of the supplier detail page.

Inviting suppliers

The kolum Account Status cell also carries the action that fits the status. The buttons use the same neutral outlined style as Request Update and Request Sent.

• Not invited: the cell shows the status text followed by Invite.
• Pending: the invitation has been sent but not accepted yet. Use Send reminder to prompt the contact person again, or Revoke to withdraw the invitation. You can send one reminder per 24 hours; after you send one, Send reminder stays visible next to Revoke but is disabled until the 24 hours have passed (an info icon next to Revoke explains this).
• Invitation revoked or Invitation declined: use Reinvite to send a fresh invitation.
• Active: the supplier's contact person has created a supplier account and can provide emission data.

Quick Actions

At the top of the page, you can:

• Upload supplier files to add suppliers in bulk.
• Upload supplier production facilities files to link them to suppliers in bulk.
• Add new suppliers manually when needed.
• Invite All suppliers who have not been invited or have not accepted yet, or use the individual Invite, Send reminder, and Reinvite buttons as needed.
• Export your supplier list. The export dialog opens with no filters pre-applied, so a single click downloads your full supplier list; apply filters first if you want a narrower export. Above the export row cap you'll see a clear error asking you to narrow your filters, instead of a silently truncated file.

What you can do next

• Add a New Supplier: Add individual suppliers manually with key details for onboarding.
• Bulk Upload Suppliers: Add multiple suppliers using a CSV or Excel file to save time.
• Invite Suppliers: Send out invitations to all pending suppliers with one click, or invite and remind suppliers one by one.
• Edit Existing Suppliers: Update supplier details or correct entries when needed.
• Delete Suppliers: Remove suppliers who are no longer relevant to your organization.

• Suppliers Production Facility: Add and manage supplier production facilities.
• Bulk Upload Suppliers Production Facilities: Add multiple production facilities using a CSV or Excel file to save time.

What's new

The Suppliers overview now shows the CBAM Emission Data Status per reporting timeframe: one green, amber, or red bubble for every timeframe with imports from the supplier, and a grey No relevant imports state where there is nothing to request yet. The Connection column has become kolum Account Status with clearer values (Not invited, Pending, Invitation revoked, Invitation declined, Active), an explanatory info icon, and a Send reminder action for pending invitations that can be used once every 24 hours.

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