Assign or Update User Roles

Overview

Roles decide what each user can see and do in kolum. You can change a user's role at any time as responsibilities shift, and the change takes effect immediately across all modules, including PPWR.

Step by step

1. Go to User Management in the sidebar.
2. Click the user whose role you want to change.
3. Click Edit.
4. Select the new Role from the dropdown.
5. If the role is company-scoped, adjust the assigned companies so the user sees the right legal entities.
6. Click Save.

Important to note

• Reducing a role removes access immediately; anything the user could previously edit becomes read-only or hidden.
• Company assignments are what scope a Company Admin or Company Auditor. A user with no assigned companies sees nothing.
• Keep at least two administrators in the workspace at all times.

Tips

• Review roles after reorganisations, so access matches current responsibilities.
• Prefer the narrowest role that still lets the person do their job.