Understanding user roles
Overview
Your account can have more than one user, and each user has a role that controls what they can do. kolum uses the same six roles in every module, so the role a colleague holds for EUDR is the role they hold for CBAM and PPWR as well. This page explains the roles so you can give colleagues the right access.
🟢 Why this matters. Clear roles keep your data accurate: the right people can provide plot locations and documents and answer your buyers' requests, while others can simply view.
The roles
| Role | What it can do in the supplier workspace |
|---|---|
| Client Admin | Full access to your whole account: manage users and roles, companies and production facilities, production locations, documents, and respond to every data request. The person who accepted your customer's invitation holds this role. |
| Client Auditor | Read-only access to your whole account. Sees requests and the data provided, without changing anything, and does not see the Users section. |
| Company Admin | Full access to the companies assigned to the user: maintain production locations and documents, answer data requests for those companies. Cannot invite users or create companies. |
| Company Auditor | Read-only access to the companies assigned to the user, and no access to the Users section. |
| Customs Officer | Focused on imports and customs-related records of your account. |
| Procurement Officer | Focused on your own upstream suppliers and the data they provide, if you also buy from suppliers yourself. |
In the German version of kolum the roles are called Account-Admin, Account-Auditor, Unternehmens-Admin, Unternehmens-Auditor, Mitarbeiter Zoll and Mitarbeiter Einkauf.
Choosing the right role
| If the person needs to | Assign |
|---|---|
| Manage the account, users and all companies | Client Admin |
| Review everything without changing anything | Client Auditor |
| Answer data requests and maintain locations and documents for specific companies | Company Admin |
| Review specific companies without editing | Company Auditor |
| Work with imports and customs data | Customs Officer |
| Look after your own upstream suppliers | Procurement Officer |
Tips
- Give day-to-day contacts the Company Admin role, so answering requests never waits on one Client Admin.
- Keep the number of Client Admins small, but have at least two so administration does not depend on one person.
Common Questions
What's new
User roles are the same across CBAM, EUDR and PPWR: one of six roles per user, with the same permissions in every module.