Understanding User Roles

kolum provides different user roles to ensure proper access control and separation of duties across your organization. Each role is designed with specific responsibilities and access levels to support your work with your EU customers and emissions data management. Understanding these roles will help you effectively organize your team for clear, efficient collaboration with your EU customers on emissions transparency.

Roles are set per user and apply to your whole kolum account: a person has one role, and that role gives the same permissions in CBAM, EUDR and PPWR. The six roles below are the ones offered in the role picker when you invite or edit a user, and they are shown, together with your company, in the sidebar footer once you are signed in.

Client Admin

Client Admins have full access to manage your entire supplier organization within kolum, including all companies, users, and emissions data shared with your EU customers.

Key Permissions:

• Create and manage your companies and production facilities within your account.
• Invite users and assign all role types.
• Access all emissions data and reporting data relevant to your EU customers.
• Configure system settings and integrations for your organization.

Client Auditor

Client Auditors have view-only access across your supplier organization within kolum. This role is typically used when you provide access to an internal or external auditor, allowing them to review your emissions data and linked company and facility records without making any changes. Auditor roles do not see the Users section.

Company Admin

Company Admins are standard users who manage emissions and product data day-to-day for the companies assigned to them, to support your EU customers.

Key Permissions:

• Manage company facilities and production facility data.
• Create and manage articles and product records linked to your EU customers.
• Record emissions data for your produced articles and track supplier emissions if you work with your own suppliers.
• View and analyze carbon data relevant to your production and your EU customers.

Company Admins cannot invite new users or create new companies within kolum.

Company Auditor

Company Auditors have view-only access limited to the companies assigned to them. This role is useful if you need to provide an auditor with access to review emissions data and linked records for a single company without granting edit permissions. Auditor roles do not see the Users section.

Customs Officer

Customs Officers focus specifically on import records and reporting requirements for customs declarations.

Key Permissions:

• Record and manage import declarations.
• Generate customs-related reports.

Procurement Officer

Procurement Officers manage your supplier relationships and emissions data linked to purchased goods, especially if you work with your own upstream suppliers and need to track their emissions for accurate reporting to your EU customers.

Key Permissions:

• Manage supplier information and relationships within your organization, and invite suppliers.
• Request and track emissions data from your suppliers.
• Review and analyze emissions data related to your purchased goods.

This role is ideal for teams managing upstream supplier emissions to support accurate data sharing with EU customers.

Choosing the right role

Common Questions

What's new

The role overview makes clear that one role applies identically across CBAM, EUDR and PPWR and lists the permissions of every role, including Customs Officer.

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