Manage Suppliers
The suppliers management page in kolum is your central workspace to add, view, monitor, and maintain all suppliers connected to your organization. This ensures your supply chain data is organized and actionable while keeping control over who shares data with you. Here, you can:
- Add and onboard suppliers individually or in bulk.
- Invite suppliers, and remind those who have not yet accepted, so they join kolum and share the necessary emission data.
- Track each supplier's kolum Account Status to see whether their contact person has created a supplier account.
- Monitor the emission data status to identify suppliers needing to provide data.
- Edit or remove suppliers when needed to keep your records up to date.
Using the Supplier Table
The supplier table helps you quickly find and manage suppliers with the following columns:
- Identifier (internal supplier code for your records)
- Name
- City and Country
- kolum Account Status: whether the supplier's contact person has accepted the invitation to kolum and created a dedicated supplier account. The info icon next to the header explains the status. Possible values are Not invited, Pending, Invitation revoked, Invitation declined, and Active. The action for the supplier sits in the same cell (see Inviting suppliers below).
- CBAM Emission Data Status: where shown for your account, one colour-coded bubble per reporting timeframe with relevant imports (green complete, amber partial, red missing), or a grey No relevant imports state when there is nothing to request yet.
Use the filters to sort or search by supplier name or status for efficient updates or monitoring.
Inviting suppliers
The kolum Account Status cell also carries the action that fits the status. The buttons use the same neutral outlined style as the other row actions.
- Not invited: the cell shows the status text followed by Invite.
- Pending: the invitation has been sent but not accepted yet. Use Send reminder to prompt the contact person again, or Revoke to withdraw the invitation. You can send one reminder per 24 hours; after you send one, Send reminder stays visible next to Revoke but is disabled until the 24 hours have passed (an info icon next to Revoke explains this).
- Invitation revoked or Invitation declined: use Reinvite to send a fresh invitation.
- Active: the supplier's contact person has created a supplier account and can provide emission data.
Quick Actions
At the top of the page, you can:
- Upload supplier files to add suppliers in bulk.
- Upload supplier production facilities files to link them to suppliers in bulk.
- Add new suppliers manually when needed.
- Invite All suppliers who have not been invited or have not accepted yet, or use the individual Invite, Send reminder, and Reinvite buttons as needed.
What you can do next
- Add a New Supplier: Add individual suppliers manually with key details for onboarding.
- Bulk Upload Suppliers: Add multiple suppliers using a CSV or Excel file to save time.
- Invite Suppliers: Send out invitations to all pending suppliers with one click, or invite and remind suppliers one by one.
- Edit Existing Suppliers: Update supplier details or correct entries when needed.
- Delete Suppliers: Remove suppliers who are no longer relevant to your organization.
- Suppliers Production Facility: Add and manage supplier production facilities.
- Bulk Upload Suppliers Production Facilities: Add multiple production facilities using a CSV or Excel file to save time.
What's new
The Connection column and filter on the Suppliers overview have become kolum Account Status, with clearer values (Not invited, Pending, Invitation revoked, Invitation declined, Active), an explanatory info icon, and a Send reminder action for pending invitations that can be used once every 24 hours. Where the CBAM Emission Data Status column is shown, it now displays one colour-coded bubble per reporting timeframe instead of a single overall tag.